Procurement Services

Font Size: + -

Feedback Print

Proud of our 45-year membership with the National Institute of Governmental Procurement.

Responding to the city’s solicitations is conducted in electronic format only, using the Commonwealth of Virginia electronic procurement portal eVA.virginia.gov. eVA is Virginia’s online electronic procurement system.

General Requirements:

Your business must be eVA registered and in active status.
Start by clicking the "Register Now" link on the eVA website (eVA.virginia.gov).

Solicitations are posted on eVA and Solicitations | City of Fairfax, VA websites.

Additionally, eVA offers the eVA4Biz app, which provides real-time access to business opportunities/solicitations with Commonwealth of Virginia state agencies, universities, colleges, local governments, and other Virginia public bodies. Click here for more information.

OVERVIEW

The Office of Procurement Services is responsible for the acquisition of all goods and services, including professional services and construction for Fairfax City government and Fairfax City public schools. We are dedicated to providing quality customer service, ensuring integrity and compliance of procurement transactions, and operational excellence.

Procurement Office Staff

Procurement Director/Purchasing Agent:

Patricia Innocenti, CPPO patricia.innocenti@fairfaxva.gov 703-385-7875

Ron Hull, Senior Contract Specialist, 703-293-7156

David, Kundid, Contact Specialist II, 703-385-2761

Natalya Henrich, Contract Specialist I, 703-712-8553

Sharmon Williams, Data Entry Specialist

General Inquiries: procurement@fairfaxva.gov

Request for Proposal (RFP) Debriefing Questions and Answers

Request for Proposals (RFP) Debriefing Questions and Answers

What is a Debriefing?

The City of Fairfax encourages offerors to obtain feedback through a debriefing. The debriefing affords an opportunity for unsuccessful offerors to understand how their proposals were evaluated. Information learned through the debriefing process can be used by offerors to improve future proposals.

The following are goals of a debriefing:

To assure offerors that the City recognizes that each offeror has invested substantial efforts and resources in preparing and submitting a proposal and should be given feedback when requested.
To provide offerors with feedback on the strengths and weaknesses of their proposal. It is an opportunity for the offeror to gain insight that can be used to improve future proposal submissions.

How and when should an Offeror request a debriefing?

A debriefing takes place after execution of a contract. The City will send unsuccessful offeror letters with contact information for a debriefing. Offerors are encouraged to make requests for debriefings within two weeks after receipt of the unsuccessful offeror letter. A debriefing may be conducted in person or email.

What is NOT included in a Debriefing?

The debriefing process is specific to the individual offeror and that offeror’s proposal. Therefore, a debriefing does not offer the following:

Content of other offeror’s proposals
Comparison, scoring, or ranking of other offeror’s proposals
Information prohibited from release by the Virginia Freedom of Information Act
Discovery of documents, discussions, thoughts or notes in the evaluation process

Mission, Vision and Values

MISSION: The mission of Procurement Services is to support City departments and programs by purchasing high quality goods and services at a reasonable cost. All procurement work is performed with an emphasis on legal compliance, impartiality, and timeliness through streamlined processes in support of City goals and initiatives.

VISION: Serve as a trusted partner to City departments by using business best practices to improve processes, maximize purchasing competition, and safeguard the City’s resources.

VALUES:

Customer Service: Serve as a trusted source of procurement resources, education, and information for City departments.
Sustainability and Diversity: Engage and build a diversified supplier base.
Strategic Sourcing: Use strategic sourcing methods to provide best value goods and services for the City.
Financial Stewardship: Commitment to excellent financial stewardship and fiscal responsibility for procurement transactions.

Debarred or Suspended Vendors

Local Microbusiness Preference

Fairfax City departments may make purchases from certified Local (Fairfax City only), Microbusinesses (as certified by the Virginia Department of Small Business and Supplier Diversity) without further competition for purchases under $25,000 if the price is fair and reasonable.

A microbusiness is defined as having no more than 25 employees and no more than $3 million in average annual revenue over the 3 year period prior to certification.